IT User Profile Guide

 

When first visiting the web site you will be automatically logged in.  After you are logged in the following screen will appear.

 

This is the home screen for the application.  It will show the forms you submitted that have not yet been finalized.

If you are authorized to authorize user profiles, it will also list the forms awaiting your approval.

To submit a new form on the top menu, select “Create New Form” and “User Profile”

 

After selecting to create a new user profile, you will first be presented with the following screen and question. 
If this is a brand new associate that has not been previously setup and configured by the IT staff, please answer “No”.

 

The following screen will appear – Specify the associates First and Last name.  

If the system locates an associate with the same first and last name the following screen will appear.

 

If this is an new associate who happens to have the same first name and last name as another associate in our system, answer “Yes”.

If this not a new associate click on the “Start Over” button and change your answer on the screen above the above screen.

If you answered “Yes” the screen will appear as below.  IGC Badging, Location, Department and Job Title are required fields.

The list of Job Titles is Department specific and will be filled in after specifing the Department.

If the required Job Title is not listed please contact the HR or IT departments to have it added.

 

Other fields are optional.   Select the applications you wish the associate be granted rights to.

At the bottom of the form, you will need to specify the approver for the user profile and click the “Save Form” button.

 

 

If you have been designated as an approver, the screen will appear different.
If you wish to approve the form, click on the “VP or Director Approve” button.
If you wish to save the form and approve it later, click on the “Save Form” button.

 

If you have been designated as an approver you may receive an email like the one below.

The link in the email will take you to the same screen as above, where you can approve the form.

 

After the form has been approved it will also need to be approved by the HR or IT department, depending on the access rights desired.

The appropiate department will be sent an email similar to the one above.

 

If you are submitting an user profile for an existing associate, you will be presented with a screen similar to the one below.

You will be asked a series of questions so the IT Department can establish the appropiate rights for the end user.

 

After answering the questions you will be presented with a text box where you should be specify the associate's name.

 

After typing 3 or more letters you will be presented with a list that will display all associates who has the specified letters in their first or last names.

Click on the "Select" button to select the assocaite you wish to submit a form for. Not all assocaites will be listed.

If the associate you are submitting the form for is not listed, click on the "Specify Associate" button.

 

After selecting an associate any information on file from previous user profiles will be automatically filled in.

Note: Not all information maybe accurate, please verify all information before submitting the form.

 

As this point please complete the form and save or submit it per the instructions above.